I. Purpose

The My Green Doctor Foundation and My Green Doctor (both referred to in this document as the Organization) encourage the active involvement of its Directors, officers, employees, independent contractors, and volunteers in the community in charitable and in for-profit endeavors. In order to deal openly and fairly with actual, potential, and perceived conflicts of interest that may arise as a consequence of this involvement, My Green Doctor Foundation and My Green Doctor adopt the following Conflict of Interest Policy.

II. Policy

Directors, officers, employees, independent contractors, and volunteers are expected to use good judgment, to adhere to high ethical standards, and to conduct their affairs in such a manner as to avoid any actual, potential or perceived conflict between the personal interests as a Director, officer, employee, independent contractor, or volunteer and the interests those of the Organization.

A conflict of interest exists when the loyalties or actions of a Director, officer, employee, independent contractor, or volunteer are divided between the interests of the Organization and those of another organization or company. Both the fact and the appearance of a conflict of interest must be disclosed and approved under this policy.

Conflicts of interests that are relevant here may be financial or they might also be fiduciary, with the latter perhaps occuring when a Director, officer, independent contractor, employee, or volunteer may have a responsibility to another non-profit organization or for-profit business that could be in conflict with the person’s responsibilities to the Organization.

An objective test is applied to determine whether the involvement or relationship of the Director, officer, employee, independent contractor, or volunteer reduces the likelihood of the Director, officer, employee, independent contractor, or volunteer acting in the best interests of the Organization. For the purpose of this COI policy, a volunteer who is not in and will not be in a position to participate in financial decisions of the Organization or is not in a position to receive sensitive or proprietary information of the Organization, is not subject to this COI policy.

III. Procedures

Duty to Disclose: A Director, officer, employee, independent contractor, or volunteer shall disclose promptly to the Executive Director all material facts regarding the affiliation of such person with any person or organization with whom the Organization has an ongoing relationship or is considering entering a relationship or transaction. The Executive Director shall disclose his/her potential or real conflicts of interest to the Board of Directors. When it is believed that there is a potential conflict of interest and the person with a potential conflict has substantial influence over the Organization or may receive sensitive information belonging to the Organization, the Executive Director shall present this issue to the Board of Directors, and the Board shall resolve the matter.

At any meeting of the Board at which a transaction involving conflict or potential conflict of interest will be considered, a Director shall disclose to the members of the Board all material facts regarding the Director’s conflict or potential conflict of interest.

After disclosure by a Director at a Board meeting of a conflict or potential conflict of interest, that Director shall leave the meeting while the implications of the affiliation are considered and voted upon. The remaining Board members shall determine if a conflict of interest exists and whether the conflict is meaningful.

Consequences of the Existence of a Conflict of Interest: With regard to an employee, independent contractor, or volunteer, the Executive Director shall decide the appropriate response by the Organization once a conflict of interest has been determined to exist.

In the case of a Director, if it is determined that a conflict of interest exists and is meaningful, the Director shall leave the meeting while the transaction is discussed and shall not vote on it.

VI: Annual Disclosure Statement

Each person who is deemed to have substantial influence over the Organization or may be in a position to receive sensitive or proprietary information of the Organization shall complete an Annual Disclosure Statement, which follows below, and which affirms that the person has received an electronic or printed copy of this Conflict of Interest Policy, has read and understood the Policy, and has agreed to comply with the Policy, and discloses any direct or indirect affiliations that may represent a conflict of interest. This annual responsibility may be fulfilled by email or by submitting a printed copy of the Statement.

All Annual Disclosure Statements shall be submitted to the Executive Director and filed.

VII: Remedies

Any person to whom this policy pertains who fails to comply with this Conflict of Interest Policy may, at the discretion of the Executive Director or Board of Directors, be censured, removed, or terminated from the Organization.

VIII: Periodic Reviews

To ensure that the Organization operates in a manner consistent with its charitable purposes and its status as an organization exempt from federal income tax, the Board shall authorize and oversee a periodic review of the administration of this Conflict of Interest Policy. The review may be written or oral. The review shall consider the level of compliance with the Policy, the continuing suitability of the Policy, and whether the Policy should be modified.